Property Admin Assistant

Our Property Team have an exciting, permanent opportunity for a Property Administrator to work at our Birmingham city centre head office. You will be responsible for assisting the Property Sourcing and Supplier Manager in providing a comprehensive and fluid administrative support service to the property department.,

• Supporting the Property Sourcing and Supplier Manager in providing a dynamic administrative support function to the Property Department;


• Providing a fluid administrative support service to accommodate the variable workload demands of the department, which may include the following depending on department workload;


• Supporting the Building Development team in the assistance with project delivery; finding and processing drawings, certificates and other information. Setting up meetings, coordinating diaries, liaising with GMs


• Management of suppliers and dates to produce reporting for the annual development programme. Including preparing and distributing reporting to internal and external parties. Requires a high degree of attention to detail ensuring information included is correct.


• Working with a team of Building Managers ensuring they have correct and up to date information to assist with project delivery


• Assisting in the processing of all invoices and authorisations/approvals generated as appropriate;


• Supporting with the department internal and external communications;


• Supporting in the organisation of department activities and events;


• Helping to ensure that all MAB Policies and Procedures are adhered to consistently across the Property Department;


• Assisting in the recording of all training and CPD requirements for the department;


• Arrangement of travel, accommodation and meeting room bookings as required;


• Dealing with telephone enquiries, ensuring calls are actioned appropriately and promptly taking ownership until resolution wherever possible;


• Management of the daily post and stationery requirements for the department;


• Collation and formatting of information and preparation of standard and ad-hoc reports as required;


• Assisting with auditing activities as required and


• Continual development of best practice and improved ways of working


• Ensuring that all suppliers have the right type and MAB approved levels of insurance for the types of work they undertake


• Assisting in communications to and from suppliers expressing their interest in working with MAB


• Working with our insurance team and broker to audit insurance documentation provided by suppliers and report any discrepancies


• Seeking feedback from interested parties on supplier performance


• Assisting the Building Services Cost Management team with uploading documents to company portals and running reports for external suppliers
  
  Previous working experience in a similar role, within building or leisure related sectors a plus


• Excellent organisational skills


• Excellent administrative and communication skills


• Proficient in excel/word
  
  Serving with pride since 1898, Mitchells & Butlers are the heart of UK hospitality. In fact, you already know us, even if you don't realise it! We own and run more than 1,600 pubs, bars and restaurants including the stylish All Bar One brand, legendary Miller & Carter steakhouses, and the iconic Toby Carvery. We are Mitchells & Butlers, and we set the industry standard., What makes Mitchells & Butlers a great place to work?


To us, a career isn't just about 'clocking in'. We really care about our colleagues, and we're an employer that keeps a promise. In fact, as one of the largest employers in the country, with over 44,000 people working for us, we have the responsibility of valuing every contribution from a diverse workforce that are representative of our guests, and who make us stronger. We continue to build a culture that values our differences and embraces them as strengths, and we recognise that there is always work to be done.


• Love eating out? You'll love it even more with a massive 33% discount across all our brands, so whether its date night at Miller & Carter or family roast at Toby Carvery we've got you covered.


• Annual bonus scheme with the potential to earn up to 20% of your salary annually. We're all about rewarding hard work


• Never a dull moment - fun, laughs and lifelong friends!


• Payday social - Held in our office bar (Yes, we have a bar in the office!)


• Buy up to an extra 2 weeks holiday - life is for living after all!


On top of all this, we offer; a pension, 26 days paid holiday, high-street shopping discounts; and we even give you free shares! There's also a free employee helpline- to support you with whatever life throws at you.