Care Home Administrator

To support the Manager, staff and residents in administrative tasks to ensure the smooth and efficient management of the Home and meet Head Office deadlines on financial procedures and all information returns.

SPECIFIC DUTIES

Ø Responsible for the collection of data to enable invoicing to be carried out by Head office.

Ø Collect and record fee income from local authorities and individuals. Advising new residents on the process of fee payments, ensuring the monthly reconciliation and any supporting information is returned to Head Office in an accurate and timely manner.

Ø Acquire and distribute pocket money to residents, where applicable, and assist individual residents with financial arrangements, including the safe custody of money and valuables, adhering to verification procedures to safeguard against claims of misappropriation.

Ø Maintain the petty cash, recording all disbursements and action reclaims to maintain the float.

Ø Collate information and complete the monthly payroll return, to include hours worked, sickness, holidays, starters and leavers, for submission to Head Office in a timely and accurate manner to meet the payroll deadline.

Ø Maintain records of all orders and invoices submitted for reconciliation to Head Office to allow prompt and accurate responses to enquiries.

Ø Place purchase orders with approved suppliers, complying with procedures, to maintain appropriate stock levels and controls and ensure expenditure is contained within agreed budget limits.

Ø Maintain the Purchase Ledger and assists the Home Manager in the running of the Purchase Order System.

These duties are not exhaustive. Job holders may be asked to undertake other responsibilities, within their spheres of responsibility and competence

Ø Hold or work towards NVQ in Computer Studies or Administration or equivalent qualifications

Ø Basic book keeping & cash handling

Ø 3 years' clerical experience