Distribution & Finance Assistant

Warehouse & Distribution

• Full processing of sales orders for medical consumables (Processing sales orders onto the inventory system, picking, packing, shipping and invoicing).



• Stock management - monitor and maintain correct sale stock levels, raising purchase orders for new stock, booking goods in and processing the relevant purchase invoices.



• Monitor and maintain correct stock levels of Direct-to-Patient consumables and re-order as necessary.



• Stock adjustments - recording and coding write off stock that is used by the support team.



• Monitor and manage the sales inbox on a daily basis.



• Updating customer price lists.



• Actioning supplier price lists and updating costs within the internal price lists and inventory system.



• Warehouse Stocktake.


Asset Management


• Enter new devices and cables into the asset management system.



• Process and record devices returned from manufacturer servicing.



• Move devices and cables between departments and record correctly.



• Action confirmed lost devices.



• Monitor and manage asset management system alerts.


Additional Responsibilities


• Providing cover for sales ledger, purchase ledger, bank and credit card reconciliation tasks as required.



• Any other ad-hoc finance tasks., In the course of seeking treatment, patients entrust us with, or allow us to gather sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.



• In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential.



• Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.


Health & Safety


• The post-holder will assist in promoting and maintaining their own and others' health, safety and security as defined in the practice Health & Safety Policy, to include: attend risk management training and contribute to risk assessment audits.


Equality and Diversity

The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:


• Acting in a way that recognizes the importance of people's rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation.



• Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues.



• Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings, priorities and rights.


Safeguarding Children and Vulnerable Adults

Safeguarding is everyone's responsibility and all employees are required to act in such a way that at all times safeguards the health and well-being of children and vulnerable adults. Familiarisation with, and adherence to, the Safeguarding Policies and any associated guidance is an essential requirement of all employees as is participation in related mandatory/statutory training. All employees must ensure that they understand and act in accordance with this clause.

If you do not understand exactly how this clause relates to you personally then you must ensure that you seek clarification from your immediate manager as a matter of urgency.

Equally, all managers have a responsibility to ensure that their team members understand their individual responsibilities with regard to Safeguarding Children and Vulnerable Adults and PREVENT.

Personal/Professional Development

The post-holder will participate in any training programme implemented by the centre as part of this employment, such training to include:


• Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development



• Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.


Quality

The post-holder will strive to maintain quality within the company, and will:


• Alert other team members to issues of quality and risk



• Assess own performance and take accountability for own actions, either directly or under supervision



• Work effectively with individuals in other agencies to meet patients' needs



• Effectively manage own time, workload and resources.


Communication

The post-holder should recognize the importance of effective communication within the team and will strive to:


• Communicate effectively with other team members



• Communicate effectively with patients and carers



• Recognize people's needs for alternative methods of communication and respond accordingly.


Responsibility for Policy and Service Development Implementation

The post-holder will:


• Adhere to company policies and procedures.



• Propose Changes to working practices or procedures within their own work area.



• Discuss with other members of the team how the policies, standards and guidelines will affect own work



• Participate in audits where appropriate.


The role is 37.5 hours per week, reporting to the Finance Manager.

Visa Sponsorship

We are able to offer visa sponsorship for eligible roles. Skilled professionals seeking employment in the UK are welcome to apply and be part of our diverse team.

Pre-Employment Checks:

At Diagnostic Healthcare Ltd, our core values of Respect, Care, Professionalism, Safety, and Excellence guide us in providing exceptional healthcare services to our patients. To ensure the well-being of our patients and maintain the quality of our services, we have established a thorough pre-employment screening process.

As part of the recruitment process, successful candidates will be required to undergo comprehensive pre-employment checks, including but not limited to:

Identity Check: We will verify the candidate's identity through valid identification documents.

Criminal Record Check: A criminal record check will be conducted to ensure that individuals with certain convictions are not placed in positions that could compromise patient safety and trust.

Work Health Assessment: Candidates may be required to undergo a work health assessment to identify any potential health risks or adjustments needed in the workplace.

Professional Registration and Qualification: We will verify the candidate's professional registration and qualifications, ensuring they meet the necessary requirements for the role.

Right to Work Check: Candidates must provide documentation to verify their legal right to work in the UK.

Employment History and Reference Check: We will contact previous employers and/or academic institutions to verify the candidate's work history and obtain character references.

We understand the importance of confidentiality, and all personal data obtained during the pre-employment checks will be handled with the utmost care and in compliance with applicable data protection laws.

Company Values

At Diagnostic Healthcare Ltd, we are committed to fostering an inclusive and supportive work environment where every team member plays a vital role in delivering outstanding patient care. As a member of our team, you will embody our core values of:

Respect - We treat colleagues and patients the way that we would like to be treated, encouraging each other to grow and develop in the workplace. We treat people as individuals and understand that strength comes from our diverse workforce.

Care - We work as a team to provide the highest standard of care in a welcoming environment. We are committed to ensuring that every patient and employee feels safe and valued. We listen to those we serve and work alongside, we learn from feedback and constantly make improvements.

Professional - Our employees work to deliver the best possible experience for each patient. A culture of innovation and continuous improvement ensures that we are providing the best possible service.

Safe - The safety of our patients and colleagues is at the centre of everything we do. We hold each other accountable and work together to create an environment where both patients and colleagues feel secure and valued.

Excellence - We deliver our services using the most innovative and advanced equipment enabling us to excel in everything that we do. We strive for continuous improvement as leaders in our profession.

Join our team at Diagnostic Healthcare Ltd and be part of an organisation that values professionalism, integrity, and excellence in healthcare services. We look forward to receiving applications from dedicated and qualified individuals who share our commitment to delivering exceptional patient care.

Equal Opportunity Statement:

At Diagnostic Healthcare Ltd, we are committed to fostering an inclusive and diverse workplace where every individual is treated with respect and fairness. We believe that diversity enriches our organisation, enhances our performance, and drives innovation in the healthcare industry.

We do not discriminate against any employee or applicant for employment based on age, disability, gender identity or expression, marital status, race, religion, sexual orientation, or any other legally protected characteristic. All employment decisions are made solely on the basis of qualifications, skills, and merit.

Our dedication to equal opportunity is not limited to our workforce; it extends to the services we provide to our patients and clients. We strive to create an environment that reflects the diverse communities we serve, ensuring that our healthcare services are accessible and cater to the unique needs of every individual.

We are firmly committed to promoting equal opportunities for career growth and professional development. We provide a supportive and nurturing environment that allows all team members to reach their full potential and contribute meaningfully to our mission of delivering outstanding healthcare services as a technology focussed leading provider.

Should you require any accommodations during the recruitment process due to a disability or any other reason, please let us know, and we will make every effort to ensure your application and interview experience is as comfortable and accessible as possible.

If you have any questions regarding our commitment to equal opportunities or require accommodations, please do not hesitate to contact our People Team at


• AAT book-keeping qualification level 2 (or equivalent)



• Proficient with excel/Google sheets.



• Excellent attention to detail.



• Excellent interpersonal and communication skills.



• Previous experience within a finance team.



• The ability to work on own initiative.



• Outstanding organisational skills.



• The ability to work under pressure.



• Excellent numerical skills.


Professional Skills - Desirable


• AAT book-keeping qualification level 3 or above


Personal Skills


• Having a professional appearance and demeanour at all times.



• Good team player.



• Having a flexible approach to work.



• Remaining calm under pressure.



• Non-judgmental.



• Able to remain confidential at all times.
  
  ECG On-Demand, run by Technomed Limited, is a provider of remote non-invasive diagnostic cardiology services, specifically 12-lead ECG Interpretation and Holter monitoring. It has grown into one of the largest, most sophisticated specialist suppliers of ECG analysis services in the UK with customers that include flagship NHS cardiology centres and prestigious independent healthcare providers. Historically, the company has outsourced its management accountancy, however, its business is now at a size and scale that it wishes to bring these functions in-house. ECG On-Demand now wishes to bring in an experienced book-keeper to support its enhanced finance team.