Employment Services Administrator - Req24657

As a Payroll/HR Administration Assistant, you will play a pivotal role in ensuring the smooth and accurate processing of payroll for our dedicated employees and customers. Your responsibilities will include:

• Assisting in processing payroll data accurately and efficiently.


• Verifying timekeeping records and resolving any discrepancies.


• Collaborating with team members to maintain payroll operations.


• Providing support in payroll-related inquiries and issues.


• Contributing to the continuous improvement of payroll processes., Shared Services consists of over 1,000 employees in the Business Support Centre and Business Administration Service. Both of these services provide administration support activities to a wide range of teams and services across the council.


We help the council to streamline operations by redesigning processes, reviewing models of delivery to enable better sharing of resources and exploiting existing or introducing new technology to modernise the way we work.

Our staff use a range of computer programmes and systems to support services which include those working with teams based across the council in a number of different administration roles.

This role is working in the Employment Services team which is responsible for payroll and HR administration processes for over 40,000 employee records. This includes activity relating to all aspects of employment, ranging from recruitment processes, changes to terms and conditions, additional payments, attendance, health and safety, training and leaver processing. You will responsible for delivering key administration duties within demanding deadlines with a customer focused approach.

Responsibilities for Grade:

• Working with high levels of accuracy for tasks such as checking documents and recording numerical and alphabetical information.


• Identify problems and areas for improvement and offer solutions.


• Supporting staff and develop new team members.


• Use own initiative and judgement where appropriate, providing outcomes and solutions for customers from a range of options.


• Work on your own, manage your own workload and use your initiative to adhere to time scales and deadlines.


• Ability and experience to carry out administrative duties such as filing, faxing, cash handling, photocopying, mail handling, diary management and arranging meetings.


• Ability to analyse and collate data and use it to produce reports.


• Understanding of legal business, financial, audit, confidential and operational requirements of the service, and the impact on its day-to-day work.


• Work flexibly and move within service areas - working at different locations depending on service demand.


• Willing to abide by the Council's Equal Opportunities and Health and Safety Policies.


• Willing to actively participate in training and development activities to ensure up to date knowledge, skills and continuous professional development.


The above list is not exclusive or exhaustive, and the service may require the job holder to undertake duties commensurate with the level of the role. The Council has adopted a flexibility protocol and this role will be expected to work within these parameters.,
• Carry out all duties having regard to an employee's responsibility under Health and Safety Policies.


• Willingness to actively participate in training and development activities.


• Flexible and adaptable to change to assist other services as required commensurate to grade.


• Participate in appraisal, training, and development activities.


• Be aware of and comply with Leeds City Council policies and procedures.


• Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding, equality & diversity policies of Leeds City Council.


• Recognise and appropriately challenge any incidents of racism, bullying, harassment, victimisation, and any form of abuse, reporting any concerns to the appropriate person.


• The Council has adopted a flexibility protocol and the role will be expected to work within these parameters.
  
  Are you ready to dive into the dynamic world of payroll, recruitment and administration? Are accuracy, attention to detail, and teamwork your middle names? Look no further! Leeds City Council is seeking a number of enthusiastic individuals to join our vibrant Employment Services team until July 2025 as we implement new payroll, HR and recruitment systems., We are looking for candidates who possess:


• Strong attention to detail and accuracy.


• Excellent organizational and time management skills.


• Ability to work collaboratively in a fast-paced environment.


• Basic understanding of payroll principles (training will be provided).


• Proficiency in Microsoft Excel and other relevant software., Someone who is organised.


• Has a good attention to detail.


• Can meet deadlines and work at a fast pace.


• Has strong computer skills and knowledge.


• Can be a valuable member of a team., Well-developed interpersonal and communication skills with a wide range of people including face-to-face, telephone and written communication skills. Including the processes for dealing with varied information with a range of audiences.


• Work with, and within, multiple teams of staff and contribute to its development with suggestions for new ways of working.


Knowledge Required

• Knowledge of the applications, systems and IT programmes utilised by the service and being able to accurately record and retrieve information.


• Knowledge of Contract procedure rules, Payroll processing, Recruitment and selection, Children's safeguarding


Experience Required

• Experience of working on your own and using your initiative to adhere to timescales and deadlines.


• Experience and understanding of the importance of providing excellent customer services and experience of dealing positively with challenging situations.


Essential Behavioural and other Characteristics

• Understand and embrace Leeds City Council Values and Behaviours and codes of conduct.


• Committed to continuous improvement in all areas and work towards delivering the Best City Ambition of Health & Wellbeing, Inclusive Growth and Zero Carbon


• Able to understand and observe Leeds City Council equality and diversity policies.
  
  We promote diversity and want a workforce that reflects the population of Leeds and the communities we serve. Leeds City Council is an Inclusive employer, ranked 70 on the Stonewall top 100 employers 2023 list. We are also an Age friendly employer, a Mindful employer and a Disability Confident leader.


All new Leeds City Council appointments are made subject to the satisfactory completion of a six month probationary period.

3.9 out of 5
Leeds
£24,294.00 - £25,979.04 a year - Temporary contract, Pulled from the full job description

• Flexible schedule, Highly competitive hourly rates.


• Flexible working hours to accommodate your schedule.


• Opportunity to work within a supportive and friendly team environment.


• Potential for career advancement and networking opportunities.