FSS Maintenance

The job holder should be working towards or be qualified in a recognised building trade and be responsible for the supervision of staff, prisoners and activities to maintain prison buildings, fabric, associated plant and equipment including security items, in a safe manner in order to ensure that the establishment is maintained.

This is a non-operational job with no line management responsibilities; however they will have supervisory responsibilities for staff.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

• Allocate daily staff resources to activity within their Unit where appropriate


• Supervise and support staff and prisoner in all activities within Estates


• Liaise with support services, on all aspects of delivery of the Service Delivery Agreement


• Coordinate small developments and refurbishments within the establishment


• Promote and implement systems to aid energy efficiency across the establishment taking steps to reduce its carbon footprint


• Ensure work carried out on site by is, checked by staff and that it is completed to the approved code of practice


• Supervise the day-to-day activities of external contractors whilst they are on site


• Make sure that all goods and materials used within the area of work are ordered in accordance with HMPPS policy


• Undertake responsibilities and duties of your trade as required


• Check contractors are appropriately qualified to carry out the work required and permits to work are issued and recorded in line with local and national security procedures


Undertake other tasks including :

• Supervise all staff within your area of responsibility, ensuring they are briefed on the work for the day and that relevant work area is maintained to a high standard


• Update computer systems when required and prioritise activities in-line with local procedures, ensuring workload/regime is delivered, escalating issues to the Site manager when required


• Contribute to staff appraisals, feeding relevant performance information to Line Managers


• Contribute to the development of local practice, process and initiatives, ensure consistency across the unit in the application of policies and procedures affecting prisoners and staff


• Manage the tool inventory and maintain security standards within the work area


• Complete paperwork for accident reports


• Support the achievement of Service Delivery Indicators and standards, checking compliance with specific audit standards and suggesting improvements


• Undertake compliance checks, contribute to risk assessments and respond to hazards as and when appropriate


• Undertake routine coordination of resources in area of work ensuring effective utilisation of those resources and reduction of waste


• Collect and collate data concerning the function


• Proactively promote prison service policy in all activities and behaviours by promoting diversity, decency, safety and reducing re-offending agendas


• Supervise compliance with HandS at work and other related legislation within area of responsibility. Ensure all documentation relating to HandS best practice is up to date and maintained


• Identify and resource pest control issues


• Ensure allocated Planned Maintenance and small repairs are carried out, undertaking service requests raised on the computer aided facilities management system


• Act as a technical advisor when required, advising on regulations


• Escort technical contractors when required, working with and supervising them in accordance with Local Security Strategy (LSS)


• Maintain regular communications via radio net in accordance with Local Security Strategy (LSS)


• Be responsible for tools and plant machinery, carrying out checks at regular intervals and completing relevant documentation in accordance with Local Security Strategy (LSS) and National Security Framework (NSF)


• Comply with Health and Safety policies, procedures and legislation to ensure statutory and mandatory compliance


• Drive estates vehicles and operate plant equipment


• Operate within command mode in-line with local contingency plans


• Undertake incidental and emergency or urgent tasks and assignments as per Service Delivery Agreement timescales in a safe manner


• Contribute to prisoner reports including parole and sentence planning


The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder, Staff moving from a closed 39 hour pay structure will be eligible for the two protected pensionable additional committed hours (ACHP). They will work a 39 hour week consisting of the standard 37 hour week and a further 2 additional hours (ACHP) paid at plain time pensionable rate.

Unsocial Hours Working

This role requires working regular unsocial hours. Unsocial hours are those hours outside 0700 - 1900hrs Monday to Friday and include working evenings, nights, weekends and Bank / Public holidays.
Allowance Details

Unsocial Hours Working

This role requires working regular unsocial hours. Unsocial hours are those hours outside 0700 - 1900hrs Monday to Friday and include working evenings, nights, weekends and Bank / Public holidays.
Additional Information

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ's terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the HMPPS' Flexible Working policy.

If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.

The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment., The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit : https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

This job is broadly open to the following groups:

• UK nationals


• nationals of the Republic of Ireland


• nationals of Commonwealth countries who have the right to work in the UK


• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families


• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)


• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020


• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh., Delivering at Pace


• Managing a Quality Service


• Communicating and Influencing


• Leadership


Essential Experience

• Staff can work towards or hold a Vocational Qualification at Level 3 in a recognised building trade or equivalent. Must hold or be prepared to work towards the Institute of Occupational Safety and Health (IOSH) Managing Safely Certificate.


• HMPPS staff newly promoted to a Band 4 Supervising Officer or Facilities and Services Supervisor role within Establishments will be required to undertake the Diploma in Team Leading. Newly promoted staff are expected to complete the qualification as part of the requirement of their role.


• Staff newly promoted into Band 4 Offender Supervisors or Specialist Officer roles within establishments will be expected to undertake the Diploma if they are covering or carrying out the role of Supervising Officer on a 'regular' basis.


• Staff working in establishments who were mapped to a Band 4 Supervising Officer or Facilities and Services Supervisor role as part of the F&S restructuring process and staff who have re-graded to Band 4 from a higher grade are not required to complete the qualification as they have previously worked at an equivalent level (or higher).


• When transferring to a Young Persons establishment the job holder will be required to successfully undertake an assessment to demonstrate suitability to work with Young People.


Technical Requirements

• Must hold qualification in relevant field., Communicating and Influencing - 250 word limit

Delivering at Pace - 250 word limit
Managing a Quality Service - 250 word limit

Annual Leave

• The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.


Bank, Public and Privilege Holidays

• You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment


Pension

• The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.


Work Life Balance

HM Prison & Probation Service (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ

Season Ticket Advance

• After two months' service, you'll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work


Childcare Vouchers

For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers

Training

HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes

• There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts


• All staff receive security and diversity training and an individual induction programme into their new roles


Eligibility

• All candidates are subject to security and identity checks prior to taking up post


• All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS


• All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist


Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

• To Shared Service Connected Ltd (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com);


• To Ministry of Justice Resourcing team (resourcing-management-office@justice.gov.uk);


• To the Civil Service Commission (details available here)


The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.