National Facilities Manager

ProSelect UK are working with Mewburn Ellis to identify the next National Facilities Manager to work out of either the Manchester office or Bristol office., The Facilities Manager reports to our HR Director and will manage every aspect of daily building management operations to ensure well maintained, safe, secure, and compliant office environment across all our offices in Manchester, Bristol, London and Cambridge as well as overseeing our office in Munich. You will be expected to travel to each office on a regular basis and manage a team of 3 direct reports.

The role is varied, you will be involved in leading on every aspect of daily building management operations such as, maintenance, health and safety, waste, and you will oversee all associated insurance and audit arrangements. You will have experience of space planning which may lead to reconfigurations, office expansions or project management of office moves. You will need to build relationships with key senior stakeholders across the firm and consider ways to improve approaches to ways of working including fleet management. Business continuity planning will also be on your agenda.

Being newly created you will need to centralise all activity and work with the HR Director to determine key priorities and take ownership for defining how best to deliver. You will, also be expected to travel frequently between all offices.

Key Responsibilities

• Managing the firm's property leases, ensuring the firm, and its landlords, always meet their respective obligations under the terms of the lease.



• Managing the landlords (and their appointed FM providers) to ensure that building and facilities services are provided in accordance with the service charge agreements.



• Managing all directly contracted FM providers e.g. utilities, cleaning, recycling etc.



• Line Management responsibility of 3 direct reports.



• Work hand in hand with our Front of House Manager to identify any maintenance or service issues, ensuring that issues are managed and resolved in a quick and efficient manner to reduce impact on the business.



• Coordinating any office moves, extensions and refurbishments.



• Managing the provision of office furniture and fittings



• Responsible for all aspects of Health & Safety, including compliance, training, and awareness.



• Responsible for security, fire prevention, emergency, and evacuation procedures.



• Providing post and reprographics services to the firm.



• Establishing and providing a central travel booking service.



• To be responsible for all FM aspects of Business Continuity planning.



• Building productive relationships 3rd party partners.



• Building credible relationships internally, influencing through your expertise and experience.
  
  You will be a self-starting, customer-centric professional who deeply understands the impact of effective facilities management on our people, clients and reputation and is keen to demonstrate this. You will own your work, taking proactive responsibility for developing this newly created role. You will be comfortable working at different levels within your role from ensuring daily operations run smoothly and developing your team to planning for procurement opportunities in the future.


Your approach will be flexible and adaptable, with a need to switch between competing priorities and demands. Ability to travel is essential. You will have experience of leading teams in building and facilities management within professional services and ideally hold professional membership of a recognised Institution.

You will be happy to regularly travel between offices and be flexible to work in the office as needed especially within the first 6 months in role.

Skills and Experience

• IWFM level 4 or equivalent qualification.



• Thorough, practical and proven experience in a Facilities Management role.



• Excellent communication skills and able to communicate effectively both verbally and written in a clear, concise, and friendly manner.



• Ability to effectively manage, priorities and adapt to a busy and changing workload.



• Detail orientated and able to see the implications for the bigger picture.



• Have an analytical and problem-solving approach to the requirements of the role.



• Excellent IT skills.
  
  Mewburn Ellis is the forward-looking IP firm. 150 years old, but very much with a focus on the future, we are at the top of our profession. We are 'Top Tier' in Legal 500, 'Band 1' in Chambers & Partners UK, 'Gold Ranked' for EPO work and 'Top Tier' in IAM Patent 1000 as well as being 'Recommended' in MIP IP Stars and WTR.


We provide commercially focused, creative advice about obtaining, enforcing and exploiting intellectual property rights including patents, trade marks and designs to a wide range of clients who enjoy our straightforward approach and flexible working practices. Our attorneys, along with our legal and dispute resolution teams, assist our clients across the entire range of IP services. We have experience working in numerous, diverse industry sectors.

We also have a fantastic business services team with business professionals running the operational side of the firm. We have recently created a new role of Facilities Manager. This is part of our drive for excellence across every aspect of Mewburn Ellis.

There has never been a more exciting time to work for a firm like Mewburn Ellis. We have seen fee income grow by more than 50% in the last 3 years and hired 150 people, a 50% increase in our overall headcount, taking us to 370 strong across five offices in Bristol, Cambridge, London, Manchester and Munich.

The culture and personality of the firm is ambitious, but relaxed and friendly. Our business services team is valued and works closely with our fee earners. We all know each other and work closely as a team and we are genuinely supportive of each other with an inclusive working environment.

Terms: Permanent

Hours: 35 hours Monday to Friday

We have an excellent benefits package which includes:

• Competitive salary



• A blended office and home working approach



• Flexible working hours



• 30 days leave (exc. Bank Holidays)



• Health scheme including Health Assurance



• Interest-free season ticket loan



• Generous pension scheme



• Enhanced family leave



• Cycle to work scheme



• Firmwide discretionary bonus scheme



• Paid day off for charitable endeavours



• Discount Voucher Scheme



• Electric Car Scheme



• Workplace ISA



• Medicash



• Care concierge